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Policy and Procedures

Nonprofit Volunteer Policies and Procedures

In order to work well with the staff and to present Keep Midland Beautiful in the best possible light, we ask that you adhere to the following policies and procedures while you are on duty as a volunteer. Failure to comply may result in disciplinary action or termination.

Qualifications:

Volunteers must be at least 15 years of age to work without parental supervision, and must enjoy working with all types of people. They must show a genuine concern for the company. A willingness to work hard, get dirty, and pitch in wherever needed. The ideal volunteer is self-motivated, mature, sensitive, dependable, a team player and reliable.

Requirements:

Volunteers must agree to represent Keep Midland Beautiful, perform in a professional manner whenever doing so, and not to allow personal views and opinions from clouding (overshadowing) or conflicting with Keep Midland Beautiful’s purpose.

Time commitment and scheduling:

We ask each of our volunteers to sign up for as many duties (hours) as commitments permit. A minimum (average) of two hours of service per week is requested, but not required. Volunteer hours are flexible. With the exception of holidays.

Once you have agreed to be available for a particular shift, we count on you to be there. In the event you are unable to be at your shift, please call the volunteer coordinator at 432-688-7745.

Signing in:

You must sign in each time you come to work and sign out each time you finish your shift.

Dress protocol:

You are as much a representative of Keep Midland Beautiful as our paid staff. Your appearance and conduct will reflect Keep Midland Beautiful 

Customer relations:

The success of our organization depends upon the quality of the relationship between Keep Midland Beautiful, employees, volunteers, and general public. Our citizen’s impression of the Keep Midland Beautiful and their interest and willingness to utilize our services is greatly formed by the people who serve them. In a sense, regardless of your position, the more goodwill you promote, the more our citizens will respect and appreciate all that is done for Keep Midland Beautiful.

Smoking policy:

As per State Law, smoking is PROHIBITED inside the building.  Smoking is also prohibited on the grounds of Midland Shared Spaces where our offices reside.  

Misappropriation of supplies:

There will be no removal of the organizations property without the approval of the Director.

Workplace safety:

Safety is important to all of us. Volunteers should conduct themselves in a way that promotes safety of themselves, co-workers, and Volunteers should never put themselves or others into a situation that makes them fearful or uncomfortable. If you feel uncomfortable, please notify a staff member immediately.

Volunteer injury:

Any personal injury that occurs while volunteering for Keep Midland Beautiful should immediately be reported to a staff member. Volunteers are not covered under the organizations insurance for injury to themselves.

Volunteer feedback:

Keep Midland Beautiful encourages volunteers to make suggestions, voice concerns and give ideas about how the agency fulfills its mission to the community. We are always looking for new ideas so if you have any ideas to share, please speak with the staff.